Administrative Operations ยป Tucson, AZ ยป University of Arizona

Administrative Operations at University of Arizona in Tucson, AZ

๐Ÿ“Œ Tucson, US ๐Ÿท๏ธ Full Time ๐Ÿ•‘ 2021-06-21
View Application

You will be redirected to University of Arizona's preferred application process.

Administrative Operations Professional II

ADMINISTRATIVE OPERATIONS PROFESSIONAL IIPosting Number req5200Department Neuroscience.
Department Website Link Main Campus.
Address Tucson, AZ USAPosition Highlights The Department of Neuroscience seeks highly qualified candidates for the position of Administrative Operations Professional II. The Department of Neuroscience is devoted to education and research in this remarkably interdisciplinary and dynamic field of modern science. The Administrative Operations Professional II provides skilled program coordination and administrative support to the Department of Neuroscience. The successful applicant will join the Neuroscience business and administrative team, supporting academic and research activities of the department in accordance with departmental priorities. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities.
Administrative Coordination.
Manages calendars, reimbursements & travel and provides administrative support for the administrative operations manager, department head, and senior faculty.
Processes income from fundraising events.
Enters scholarships and external awards for disbursement to student accounts.
Maintains and manages departmental listservs.
Coordinates department events, including conference, business meetings and workshops.
Manages seminars, create/distribute notices and Biological/Biomedical calendar, seminar preparation, live streaming.
Manages the department web site, creating and updating content to keep the web site relevant & accurate.
Compiles departmental newsletter.
Assists with department reports such as the APR: compiles data, prepares reports & tables.
Faculty Affairs.
Coordinates faculty meeting agendas; keeps minutes.
Coordinates faculty recruitment; develops schedules, travel arrangements, reimbursements, etc. Manages faculty annual reviews; serves as the UA Vitae system lead.
Manages P&T cycle and dossier review and submission. Coordinates with College.
Personnel Coordination.
Posts open positions, maintains datasheets, tracking of applications, orders background checks, and closes out positions.
Manages I-9 process.
Processes visa requests (J-1, H-1B1, etc.)Manages Designated Campus Colleagues (DCC's)Coordinates on-boarding/orientation of new employees.
Manages keys for the department.
Performs Time Coordination for departments 2529, 2533, 2534Other.
Ability to communicate effectively.
Establishes relationships across campus with faculty, staff, and students.
Maintains strict confidentiality.
Participates in University committees in areas of expertise and interest.
Performs other duties as assigned.
Minimum Qualifications.
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum 3 years of relevant work experiencePreferred Qualifications.
Experience and skill in organization and establishing priorities. Excellent computer skills with experience in Microsoft Office Suite, including Word, Excel, and Outlook Calendar functions. Experience with University of Arizona systems such as UAccess Financials, UAccess Employee, UA Vitae/RPT, UA Talent.
FLSA Exempt.
Full Time/Part Time Full TimeNumber of Hours Worked per Week 40Job FTE
1. 0Work Calendar Fiscal
Job Category Organizational Administration.

Benefits

Eligible Yes
- Full Benefits.
Rate of Pay DOE ($47,708-$50,000)

Compensation

Type salary at
1. 0 full-time equivalency (FTE)Grade 8Career Stream and Level PC2Job Family Administrative Operations
Job Function Organizational Administration.
Type of criminal background check required: Name-based criminal background check (non-security sensitive)Number of Vacancies 1Target Hire DateExpected End DateContact Information for Candidates Jennifer L. Lawrence.
Business/Finance Date 5/12/2021Open Until Filled YesDocuments Needed to Apply Resume and Cover Letter.
Special Instructions to Applicant.
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of Ameri.
Corps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

View Application

You will be redirected to University of Arizona's preferred application process.

You will be redirected to University of Arizona's preferred application process.

More Cat Jobs

University of ๐Ÿ“Œ Tucson, Arizona ๐Ÿ•‘ 2021-06-21 12:52:46

Administrative Operations

Apply

University of ๐Ÿ“Œ Tucson, Arizona ๐Ÿ•‘ 2021-06-21 12:07:22

Administrative Operations

Apply

Uh oh! Something went wrong. Please try again.
We were unable to find any more job. Have you tried changing your search keywords?